Privacy Policy

1. Introduction

Allocation.Space is committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, and protect your personal data when you use our website.

Data Controller:
Allocation.Space Ltd
5 New Street Square, London, EC4A 3TW
Email: info@allocation.space

Regulatory Status: Allocation.Space Ltd (FRN: 1053379) is an Appointed Representative of Vittoria & Partners LLP (FRN: 709710), which is authorised and regulated by the Financial Conduct Authority. Our Appointed Representative status has been recorded on the FCA Register since 30 March 2026.

2. What Information We Collect

We may collect the following personal data:

Information You Provide:

  • Name

  • Email address

  • Company name (if provided)

  • Message content (if you contact us)

Information Automatically Collected:

  • IP address

  • Browser type and version

  • Operating system

  • Pages viewed and access times

  • Referring website

3. How We Use Your Information

We use your personal data for the following purposes:

Legal Basis: Legitimate Interest

  • To respond to your enquiries

  • To improve our website

  • To understand how visitors use our website

  • To detect and prevent fraud

  • To fulfil our obligations as an FCA Appointed Representative, including record-keeping and compliance with regulatory requirements

Legal Basis: Legal Obligation

  • To comply with FCA rules, applicable financial services legislation, and other regulatory obligations

Legal Basis: Consent (where required)

  • To use analytics cookies

  • To send you updates (if you opt-in)


4. Cookies and Similar Technologies

We use cookies and similar technologies. Please see our Cookie Policy for more details.

5. Data Sharing

We do not sell your personal data to third parties.

We may share your personal data with:

  • Service providers: Website hosting, email services, analytics providers (e.g., Google Analytics)

  • Our Principal Firm: Vittoria & Partners, as required for regulatory oversight and compliance purposes under our Appointed Representative arrangement

  • Regulatory bodies: The Financial Conduct Authority and other regulators, as required by law or regulation

  • Legal obligations: Law enforcement, regulatory bodies, courts (if required by law)

All third parties are required to keep your data secure and use it only as we instruct or as required by law.

6. International Data Transfers

Your personal data may be transferred to and processed in countries outside the UK and EEA. When we transfer data internationally, we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses

  • Adequacy decisions

  • Other lawful transfer mechanisms

7. How Long We Keep Your Data

We retain your personal data only as long as necessary for the purposes set out in this Privacy Policy.

  • Contact enquiries: 2 years from last contact

  • Analytics data: 26 months (Google Analytics default)

  • Regulatory and compliance records: As required by FCA rules and applicable financial services legislation (typically a minimum of 5 years)

  • Legal obligations: As required by law

After the retention period, we will securely delete or anonymize your data.

8. Your Rights

Under UK GDPR, you have the right to:

1 - Access – Request a copy of your personal data

2 - Rectification – Request correction of inaccurate data

3 - Erasure – Request deletion of your data (subject to regulatory retention obligations)

4 - Restriction – Request restriction of processing

5 - Data Portability – Receive your data in a portable format

6 - Object – Object to processing based on legitimate interests

7 - Withdraw Consent – Where we process your personal data based on your consent, you have the right to withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal. 

For Analytics Cookies:

For Marketing Communications:

We will act on your request as soon as reasonably practicable and within the timeframes required by applicable data protection law. Note that some data may be subject to mandatory retention under FCA rules and cannot be deleted on request.

8 - Complain – Lodge a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, please contact us at info@allocation.space.

Information Commissioner's Office (ICO):
Website: www.ico.org.uk
Telephone: 0303 123 1113

9. Automated decision-making and profiling

We do not use automated decision-making or profiling in our processing of your personal data. This means:

  • No computer systems make decisions about you without human involvement

  • We do not use algorithms to automatically accept or reject enquiries

  • We do not create individual behavioural profiles for marketing purposes

  • We do not use AI or machine learning to make automated decisions that produce legal or similarly significant effects on you

Any decisions about your data or your relationship with Allocation.Space are made by human employees, not automated systems.

Note: We use Google Analytics for aggregated website statistics (e.g., "how many people visited our site"), but this does not constitute profiling as it does not evaluate individual characteristics or predict individual behaviour.

10. Security

We implement appropriate technical and organisational measures to protect your personal data, including:

  • Secure server infrastructure

  • Encryption of data in transit (HTTPS/SSL)

  • Access controls

  • Regular security reviews

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

11. Children's Privacy

This website is not intended for children under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page with an updated "Last Updated" date.

13. Contact Us

For questions about this Privacy Policy or to exercise your rights, please contact:

Email: info@allocation.space
Address: 5 New Street Square, London, EC4A 3TW